Events Manager

This role will work under the guidance of the Head of EMEA Events to support the execution of high-impact events at OpenAI managing operations, vendor coordination, guest experience, and post-event reporting. The ideal candidate will thrive in a fast-paced environment and bring meticulous planning, creative problem-solving, and seamless front-of-house management to ensure exceptional attendee experiences. Must be tech-savvy with strong capabilities in using a Mac and event software systems like AirTable, Luma, Swoogo, Google Sheets, etc.

In this role, you will:

• Manage and execute events from end to end including workstreams, registration, guest experience, catering, and on-site production across multiple high-profile events.

• Develop and maintain comprehensive project timelines, tracking all milestones, deliverables, and deadlines to ensure seamless event execution.

• Source, negotiate, and coordinate with vendors, including caterers, AV providers, and creative production teams, ensuring adherence to OpenAI’s standards and compliance requirements.

• Oversee attendee registration, check-in processes, and manage event communications, including pre- and post-event outreach.

• Maintain meticulous financial records, closely monitoring budgets, processing invoices, and reporting on expenditures versus budget targets.

• Collaborate closely with and communicate effectively with internal stakeholders—including design, procurement, and security to align all event elements with strategic goals and brand guidelines.

• Implement and manage safety and security protocols, prioritizing attendee well-being and compliance with health guidelines.

• Collect, analyze, and report event metrics, attendee feedback, and key learnings to inform future events and measure return on investment.

You might thrive in this role if you have:

• Have 6+ years of event production experience, managing end-to-end planning, onsite execution, and post-event analysis.

• Excel at leading the guest experience and owning front-of-house operations and vendor coordination for high-profile corporate events.

• Are passionate about OpenAI’s mission and excited about showcasing cutting-edge AI technology through impactful event experiences.